Archive for September, 2010

SLSA Town Meeting Minutes Posted

Minutes for SLSA Town Meeting, September 24, 2010

The meeting was hosted at Archipelago by SLSA Directors Abel Halderman and Kantbe Thursday. The two hour meeting was attended by 19 SLSA members at various times. After initial welcomes, the meeting proceeded as follows:

Change in Competition Names

There was considerable discussion regarding the name change. The primary reason for the chance from “Pro/Invitational” was to help with the perception that SLSA competitions are open to all members, and that entry into the second round is based upon previous surfer performance, not just receiving an invitation. The use of “Open” for the first round was generally agreed upon. Several alternatives were discussed for the second round, however. Some suggestions were “Classic”, “Championship”, and others. The general consensus ended up supporting the change to “Open/Pro”

Moving the second round of the Monkey Cove competition to Mori

It was unanimously agreed that making this move as a tribute and memorial to Mori Pwani was a good idea. This idea was actually proposed by Syx Toshi. It was suggested by members present that Syx be offered the first option as being the site for the last comp of the season since he gave up his spot as the venue for the second round in this series. This was also agreed to unanimously. The Board will extend this offer to Syx before the last competition venue is selected.

The Archipelago Agreement

In summary, the Board decided the membership had indicated the sim was desirable based upon the member survey. A number of activities were also identified in that survey. The Board, however, felt that the sim should be self sufficient rather than being subsidized by the SLSA’s general funds. As a result, this new agreement is intended to set guidelines upon the amount of Archipelago specific funds must be in place, when sufficient funds must be available, and define a limit upon how much funding from the general fund will be allowed. The agreement can be reviewed in it’s entirety at:

./viewtopic.php?f=1&t=1229

A question was raised if the SLSA really needs the sim. The response was the member survey responses indicated that it was desirable, so the Board is trying to figure out how to fund and keep it. Concern was raised about continuing to fund it. This is very much a concern, and this issue is addressed somewhat in the next agenda item. It was stated that only the members can keep the sim alive; if the membership wants it, they’ll have to show it through their L$.

A question was raised regarding the sim tier cost and the current sim fund balance. The sim tier is 25,000L$ and is due on the 16th of every month. At the time of the town meeting, the sim balance was about 40,000L$.

The related survey results can be viewed at:

viewtopic.php?f=43&t=950
viewtopic.php?f=43&t=949
viewtopic.php?f=43&t=948

Archipelago Fund Raising Team

A related topic is the new fund raising team set up by the board to help plan activities and generate funds to support the sim.

MaryAnn Maa and followingwaves Sirbu have agreed to head up this effort. MaryAnn has already done one ad hoc fund raiser and is presently conducting the fund raiser of a Bachelor/Bachelorette Auction. Many other events are being discussed, including some that are listed below as a different agenda item. If you have any suggestions for activities, please contact MaryAnn or folio.

Sim specific donation bins have also be set out on the beach at Archipelago.

Also, to prevent mingling of sim specific funds with the general fund, Salsa Waverider will be the “banker” for the Archipelago account.

Modification of SLSA sponsorship plans

Sponsorship plans were expanded to provide sponsors more options to participate. With the new spectator stands, there are also more ad placement opportunities for the number of sponsors and for placements of each sponsor. Discounts were expanded for those sponsors who choose to sign up for multiple events.

A question was raised about the names of sponsors appearing in the event name. That is available as one of the options extended to the Title sponsor of an event.

The new plans can be viewed on the forum at:

./viewtopic.php?f=1&t=1245

Basic financial report

At the time of the meeting, we have or are expecting the following funds from sponsorships:

Title – 37,500L$
Gold – 123,600L$
Silver – 25,200L$
Bronze – 34,000L$

for a seasonal sponsorship income of about 220,000L$ expected.

The question was raised as to whom is the current SLSA Financial Officer. It’s Countess Decosta. A list of SLSA officers can be found on the SLSA web site at:

http://surfslsa.org/main/?page_id=6

Events/actions planned by the board

General
Mick Lunasea will begin a series of competition orientation sessions at Archipelago to help new surfers learn what to expect at their first competition. The first class will be held at Archipelago on Wednesday September 29th at Noon SLT. Classes are expect to last about 1.5 hours.

Abel Halderman will be conducting judges and marshals classes at Archipelago. Please contact Abel directly if you are interested.

The next competition will be held as planned at Bundoran Reef with the Open competition on October 16th and the Pro the following weekend on the 23rd. By the time of posting of these minutes, the competition wave set up should be completed.

The sim
Mary announced at the meeting that she will be planning a pre-comp party at Archipelago/St. James on October 15th. Watch your notices for more specifics.

The Bachelor/Bachelorette Date Auction is under way with bids closing on September 29th at Midnight SLT.

Discussions regarding a Halloween Party have already begun. Contact Mary if you’d like to participate or have ideas.

In general, if you have ideas for activities, get in touch with MaryAnn and follo.

Open for Discussion – Other Business

There was no further discussion

Minutes prepared by Kantbe Thursday

SLSA Competition 101 Class

SLSA Big Wednesday Surfing Comp Class
Wednesday, September 29th, 12 noon SLT, Archipelago

This class is intended to help understand what will take place before and during an SLSA surfing competition. Topics to be covered will include:

How to determine locations and times of competitions
How to register for a competition
How to prepare
How rides are judged
What to expect during the competition

Duration: 1.5 hours
Instructor: Mick Lunasea
Location: SLSA’s Archipelago sim

http://slurl.com/secondlife/Archipelago/201/108/22

If you find the class of value as with other activities on Archipelago, please consider contributing to the sim donation bins on the beach if you can.

Archipelago Fund Raiser Auction

The SLSA is having a Bachelor/Bachelorette Auction as a fund raising activity for the Archipelago sim.

Place you bid for a 2 hour date. Drop by Archipelago to place your bids. If you’re looking for a date and want to help the fund raiser, join in and offer yourself, we need peeps!!

Pick up an entry form at Archipelago and send it along with a picture (copy) to Maryann Maa.

Let’s raise some L$ and have a blast doing it… 😉

First auction closing on September 30th, Midnight SLT.

http://slurl.com/secondlife/Archipelago/203/127/21

SLSA Competition Name Change

It has come to the attention of the SLSA Board of Directors that there has been some confusion stemming from calling the first and second sets of our competitions “Pro” and “Invitational”, especially among surfers who have not yet competed. To some, it appears that one must already be a “pro” rider to register for what is an open registration competition. After discussion and voting, the Board decided the following:

Beginning with the next competition at Bundoran Reef, we will try to make it more clear that the first competition is open to everyone. The October 16th competition will be referred to as “Open”, while the one on October 23rd will be called “Pro”.

SLSA Board Announces Archipelago Funding Agreement

On September 12th, 2010, we, the SLSA Board of Directors, on behalf of the general SLSA membership and consistent with the wishes of these members, have decided the following:

The Archipelago sim is considered to be a desirable and appropriate facility for the SLSA to sponsor and have available for it’s members and open to anyone interested in surfing in Second Life.

The 25,000L$/month funding for this sim, however, cannot and will not adversely impact funds required for the primary mission and activities of the SLSA and will be budgeted independently of other activities (e.g., no funds from spectator stand sponsors and spectator stand donations).

The Board takes full responsibility for organizing and delegating all possible actions to promote the use of Archipelago in accordance with the wishes of the general membership and to try to achieve the goal of funding the monthly sim tier from sources other than the competition budget.

However, the Board has decided that should there not be sufficient funds to make the tier payment by the 16th of each month, SLSA general funds not to exceed 5000L$ will be used to make the payment. If there are insufficient funds to make this payment by it’s due date, Archipelago will be returned to it’s owner.

A money keeper account, Salsa Waverider, has been established for these Archipelago specific funds. Each director will have access to this account, and will be bound by the same expenditure rules as those for the general funds (refer to SLSA Constitution items 1.4.5 and 1.5.1).